Why Video Conferences Matter More Than Ever
Remote work and hybrid teams are here to stay. Whether you’re a law firm, accounting office, or real estate agency in Atlanta, video conferencing is now a daily tool. But poor lighting, audio issues, or lagging video can hurt your business’s credibility fast.
What You’ll Learn:
- How to set up for success
- Tools to boost your professionalism
- IT best practices for secure, reliable calls
Prepare Your Tech Before the Call
Start with the basics to avoid last-minute problems.
- Check your internet speed – Aim for at least 10 Mbps upload/download.
- Use a wired connection – It’s more stable than Wi-Fi.
- Test your webcam and mic – Avoid scratchy audio or a black screen surprise.
- Charge your devices – Keep your laptop plugged in during the call.
Create a Professional On-Camera Setup
Your meeting space speaks volumes about your brand.
Lighting and Background
- Sit facing a light source (like a window or ring light).
- Avoid backlighting that makes your face dark.
- Choose a clean, neutral background—or use a branded virtual one.
Camera Positioning
- Keep the camera at eye level, not looking up at your chin.
- Center yourself in the frame with a little space above your head.
Use the Right Tools
A smooth meeting depends on smart tech choices.
- Video platforms: Zoom, Microsoft Teams, or Google Meet are great options.
- Noise-canceling software: Try Krisp or built-in features in Teams.
- Headsets: A quality headset improves both your audio and listening clarity.
Practice Good Meeting Etiquette
Show respect for others’ time and attention.
- Mute when not speaking.
- Be on time and ready.
- Use the chat feature for links or follow-up resources.
- Don’t multitask—stay focused to encourage engagement.
Secure Your Video Calls
Protect your business from eavesdropping or data leaks.
- Always use meeting passwords.
- Enable waiting rooms to screen attendees.
- Avoid sharing private client data during calls.
- Work with your IT provider to manage secure access.
Bonus Tips for Team Leads
If you’re managing a team:
- Use screen sharing to walk through reports or visuals.
- Record meetings for those who miss the session.
- Schedule regular tech check-ins to address recurring issues.
Ensure fast, stable internet, test your camera and mic before meetings, use good lighting, and keep your background clean. Use secure meeting settings and stay focused to run professional, reliable virtual calls.
Want smoother, safer video calls for your Atlanta business? Our team helps set up secure, high-quality conferencing solutions backed by expert IT support.
To learn more about how trueITpros can help your company with Managed IT Services in Atlanta, contact us at www.trueitpros.com/contact
