Cut Costs Fast: Why Software Audits Matter
Many small businesses in Atlanta are wasting money—every single month—on software tools no one is using. Whether it’s forgotten project tools, duplicate services, or employee licenses that no longer serve your team, the costs add up quickly.
What Is a Software Subscription Audit?
A software audit is a review of all the digital tools your company pays for—monthly or annually—to:
- Identify unused or rarely used licenses
- Spot duplicate tools doing the same job
- Uncover outdated or auto-renewed services you’ve forgotten about
This process gives you clarity on what’s essential and what can go.
Signs You’re Overpaying for Software
- You have licenses for ex-employees
- Teams use free versions while paid licenses sit unused
- You can’t name every tool your company is subscribed to
- You get auto-renewal charges you didn’t expect
Step-by-Step: How to Audit Your Software Subscriptions
1. List Every Tool and License
Start with accounting records and credit card statements. Create a full list of:
- SaaS subscriptions (Dropbox, Microsoft 365, Slack, etc.)
- One-time software purchases
- Licenses assigned to employees
2. Check Actual Usage
Ask your team which tools they use daily. You can also use admin dashboards to check login activity.
3. Look for Redundancies
Do you have two project management tools? Three file-sharing platforms? Pick one and cut the rest.
4. Reclaim or Reassign Licenses
If someone left the company or changed roles, cancel or reassign their software access.
5. Cancel What You Don’t Need
Avoid “maybe we’ll use it someday.” If it’s not helping you now, it’s costing you.
Tools That Help Automate the Process
- SaaS management platforms like Zluri, Torii, or Snipe-IT
- Built-in license tracking from Microsoft 365 Admin Center
- Google Workspace admin reports
- Expense management tools like Expensify or Ramp
These tools can show you usage stats, automate license management, and alert you to renewals.
Real Benefits for Small Businesses in Atlanta
Small businesses—especially in law, real estate, finance, and nonprofits—often face tight budgets. By auditing your software stack, you’ll:
- Cut wasteful spending
- Improve security by reducing abandoned accounts
- Empower teams with the tools they actually need
- Avoid compliance risks from unauthorized use
Pro Tip: Make This an Ongoing Process
Want Help Managing It All?
You don’t have to do this alone. A Managed IT Services provider can:
- Monitor your software stack
- Optimize license use
- Track renewals and eliminate forgotten tools
- Ensure your tools meet compliance and security standards
To learn more about how trueITpros can help your company with Managed IT Services in Atlanta, contact us at www.trueitpros.com/contact
